Post by Mike Rowlands on Jul 2, 2015 2:41:27 GMT
New building team leaders,
Thanks for all your help and work on the new building plans.
Here's the new building expense policy. This takes effect immediately, please communicate this to your team so there's no confusion.
Basically, money is tight and the building fund account balance fluctuates a lot, so BEFORE anybody spends any money you always have to tell the board what you're spending.
Board members contact info:
Dave Frederick davidjfred@gmail.com
Doug Wolf wolfpackdoug@gmail.com
Leslie Ralph lrielage@yahoo.com
Michael Rowlands rowlandsmjr@gmail.com 331.305.0888 (texts are fine)
NEW BUILDING EXPENSE POLICY:
1. All new building expenses come out of the building fund.
2. The board tracks and approves all new building expenses, including all 7 teams.
- Design
- Sanctuary/Worship/Sound
- Kid's
- Hospitality/Welcome
- Office
- Other events
- Tech team
3. The board must be informed prior to each purchase to ensure the purchase will not put the team over their budget limit. If the board is not pre-notified, it will not be reimbursed.
Here are the reasons for this guideline:
- Bouncing checks is bad
The building fund balance will fluctuate a lot. Money comes in unevenly from pledges and goes out for expenses. So the balance will go up and down. Expenses must be verified prior to spending, that there's enough money in the account to cover the expense.
- Staying on budget is good
We're on a tight budget, so each expense must be within the budget.
- Safety first
Expenses related to safety must come first, then other expenses. Each expense must fit within the priorities of the new building plan.
4. We're tax-exempt, don't pay the tax !
The church is tax exempt and does not pay sales tax and does not reimburse sales tax. Attached is a copy of the tax exempt form. Everybody must use this. Sometimes it goes smoothly; show the form and sales tax disappears. Sometimes it takes more effort, such as talking to the manager of the store or getting a paper check from the church to pay for something. Please contact the church office with any questions, we want to help and make it easier to avoid sales tax.
church office contact info:
office@dupagevineyard.org
630.510.7919
Thanks for all your help and work on the new building plans.
Here's the new building expense policy. This takes effect immediately, please communicate this to your team so there's no confusion.
Basically, money is tight and the building fund account balance fluctuates a lot, so BEFORE anybody spends any money you always have to tell the board what you're spending.
Board members contact info:
Dave Frederick davidjfred@gmail.com
Doug Wolf wolfpackdoug@gmail.com
Leslie Ralph lrielage@yahoo.com
Michael Rowlands rowlandsmjr@gmail.com 331.305.0888 (texts are fine)
NEW BUILDING EXPENSE POLICY:
1. All new building expenses come out of the building fund.
2. The board tracks and approves all new building expenses, including all 7 teams.
- Design
- Sanctuary/Worship/Sound
- Kid's
- Hospitality/Welcome
- Office
- Other events
- Tech team
3. The board must be informed prior to each purchase to ensure the purchase will not put the team over their budget limit. If the board is not pre-notified, it will not be reimbursed.
Here are the reasons for this guideline:
- Bouncing checks is bad
The building fund balance will fluctuate a lot. Money comes in unevenly from pledges and goes out for expenses. So the balance will go up and down. Expenses must be verified prior to spending, that there's enough money in the account to cover the expense.
- Staying on budget is good
We're on a tight budget, so each expense must be within the budget.
- Safety first
Expenses related to safety must come first, then other expenses. Each expense must fit within the priorities of the new building plan.
4. We're tax-exempt, don't pay the tax !
The church is tax exempt and does not pay sales tax and does not reimburse sales tax. Attached is a copy of the tax exempt form. Everybody must use this. Sometimes it goes smoothly; show the form and sales tax disappears. Sometimes it takes more effort, such as talking to the manager of the store or getting a paper check from the church to pay for something. Please contact the church office with any questions, we want to help and make it easier to avoid sales tax.
church office contact info:
office@dupagevineyard.org
630.510.7919
