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Post by leslieralph on Jun 29, 2015 18:22:53 GMT
As the volunteer coordinator I will need to be aware of various volunteer needs, in advance as much as possible, so when serious recruiting begins we have an idea of projects we need to be covered by volunteers. I want to begin serious recruiting by early-mid July so we can have people in place to begin work in August.
As the plan for using the new space evolves, please post a reply to this thread for volunteer needs. Let's start on the essentials first. I'll need to know:
The task or project needing completed The date/time-frame of the task/project # of volunteers required Skills of volunteers required A contact person for the project to answer volunteer questions regarding the project |
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Post by Admin on Jun 29, 2015 18:37:30 GMT
We could really use painters; there is a ton of painting. That being said, I don't mean anyone who can hold a paintbrush. The college is only willing to allow people qualified at the appropriate level to work on the building. We will not be painting most of the surfaces with flat paint, which is exceedingly forgiving. The higher gloss a paint is, the more it shows painting mistakes and even normal rolling patterns you might use with flat paint cannot be used.
So- We need to find people who are good at painting and qualify.
Nathan
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Post by ajfred on Jul 1, 2015 4:04:54 GMT
Frank and Lisa can paint and is willing to help.
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Post by leslieralph on Jul 8, 2015 18:04:12 GMT
Does anyone have any idea what we will need volunteers for?
Right now I'm aware of these very GENERAL needs:
professional painters
Moving help: packing, unpacking, transporting
Cleaning help
Organizing the actual moving day
dismantling and disposing of the current stage (before carpet goes in)
I know we have a lot more! Please be thinking about this as plans move forward and let me know via this thread.
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Post by Elizabeth on Jul 8, 2015 22:31:35 GMT
Next week, Chris and I could use some help stuffing envelopes for the fundraising letters. I'd love to say we'll have everything ready by Monday, but let's be safe and say Wednesday or Thursday.
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Post by Corissa on Jul 9, 2015 16:23:22 GMT
Here is the preliminary Kids Church To-Do list Hillary & I have been working on. Many of these tasks could use volunteer help. Most of them start in August, or as soon as we can get permission to begin working in the building. Some of the tasks have dates or date ranges. Hillary might make changes to the list as we get more information. drive.google.com/file/d/0BwcJ7TgJIyiyVU1NSERhRkRuU1E/view?usp=sharing |
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Post by Mike Rowlands on Jul 15, 2015 23:47:27 GMT
A FEW THOUGHTS ABOUT VOLUNTEERS:
Cleaning:
A work crew could do a deep clean on both men's and women's bathrooms. Currently they have odors and seem a bit yucky.
I estimate about 40 volunteer hours total, 20 for each bathroom. (plus a lot of bleach ! ) So 5 people for 4 hours can complete one bathroom very nicely.
Stage idea:
When we have a detailed stage plan, we could consider building it ourselves. It would take a lot of volunteer hours and a lot of planning.
Perhaps a 10-person work crew could do it over a weekend. Get started Friday night, then all day Saturday, then finish Sunday afternoon. (after church, not during, of course ! )
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Post by leslieralph on Jul 16, 2015 16:15:42 GMT
A FEW THOUGHTS ABOUT VOLUNTEERS: Cleaning: A work crew could do a deep clean on both men's and women's bathrooms. Currently they have odors and seem a bit yucky. I estimate about 40 volunteer hours total, 20 for each bathroom. (plus a lot of bleach ! ) So 5 people for 4 hours can complete one bathroom very nicely. Stage idea: When we have a detailed stage plan, we could consider building it ourselves. It would take a lot of volunteer hours and a lot of planning. Perhaps a 10-person work crew could do it over a weekend. Get started Friday night, then all day Saturday, then finish Sunday afternoon. (after church, not during, of course ! ) Mike, I can add the cleaning to the list. I think that's something we could speak with janitorial services about, before confirming volunteer assignment.
On the stage, I'll defer to Nathan on the construction plans.
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Post by leslieralph on Jul 23, 2015 13:18:45 GMT
Here is a link to a chart I made up for coordinating volunteer tasks and time-frames. You can edit it without signing in.
docs.google.com/spreadsheets/d/14lolqxgmAG8cXT4oV-p8_rGE5kwtNoLN4EZyFGL0RLs/edit?usp=sharing
Please add your volunteer needs into the chart. I'm not great with excel skills so forgive the simplicity, those of you who are proficient. If you need to add another column or row that's fine, so try to keep it neat. I should get a notification from Dropbox when changes are made, but you can reply to this post if you want to give me a heads up or if you have any related questions.
I expect time frames will get nailed down more firmly as plans progress, and we’ll need to adjust the sheet accordingly. We will schedule a handful of volunteer work days in the new and old building as we get closer, but work won’t be limited to those days.
As far as recruiting goes, I encourage each of you leaders to consider reaching out to your existing volunteer pool for your ministry. It makes the most sense for the children’s ministry volunteers to be involved with relocating and cleaning the kids area, and for the sound/worship crew to be involved there.
We will start more intensive recruiting once we have some sort of timeline for the move and the priority move-in tasks, around the beginning of August.
Please try the link now. If you can't get in let me know, when I click on it I have trouble editing it but I might be the only one. I think if you use Google Chrome it's fine. I was using Internet Explorer.
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Post by Corissa on Jul 23, 2015 14:28:40 GMT
Does the sound booth also need to be demolished?
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dave
New Member
Posts: 26 
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Post by dave on Jul 23, 2015 21:38:33 GMT
From talking with Nathan, the sound booth is non-usable; if we are going to have one, it will need to be built from scratch. With the stage, we can quite possibly use what is there, or at least use a lot of it--reinforce the overall frame, and put a layer of 1" plywood over the existing floor.
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Post by lauren on Aug 1, 2015 2:04:36 GMT
I just added a line to the chart about having someone (or a few someones) 'on call' for picking up a fridge. I plan on buying used fridge, which means we will have to move it ourselves. I would like to have the contact info for any wonderful strong men with a truck that might be able to do such a thing.
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Post by leslieralph on Aug 7, 2015 15:49:09 GMT
We are going to get moving pretty quickly on getting things ready in the building, hopefully soon. Once the board approves a budget and releases the funds, you leaders will be able to plan and take action. Thanks for your patience in this as we are having to make some tough decisions, while also waiting for Wheaton College to address some critical things on their end.
Please make sure to update the Volunteer chart on google docs, the link is in the post above, with needs you will have. This is really important because I am not able to anticipate your needs, nor do I have time to consult with each of you continually to find out what your plans are and what needs are coming up.
Once we have a work plan and timeline for a sort of "count-down to move-in", I think things will come together pretty quickly and we'll want to have volunteers ready. Part of the work-plan and timeline will likely include "work days" in the new building. As the plan develops for big projects such as stage construction, flooring, painting, etc, we'll strategically plan for working on tasks at times that fit logically in the timeline. Be watching for an updated timeline.
I'm thinking of using the church website to have volunteer sign-ups. People can sign up for specific tasks on specific days. I've never worked with this website so I'm not sure how that will work out specifically, but I don't see why we can't use it like we do for events. The hard part is making sure we have solid tasks and times for the work so people can actually sign-up for something. We will push sign-ups really hard on the recruiting end, but I need the leaders to give detailed info on the projects you need volunteers for. So please be thinking about this and putting it into the chart as you get your plans in order.
Thanks everyone for all you're doing, and for patience and grace for me and others as we try to pull all of these things together. I'm grateful for each of you and your willingness to sacrificially give out of your personal time and resources.
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Post by leslieralph on Aug 24, 2015 15:22:22 GMT
I'm sure you've all seen the email I sent with the volunteer sign up form. Doug Wolf has put all the responses into a spreadsheet. As you have tasks you know you'll need volunteers for, and when, please contact Doug and he can find people for you, based on their responses to the sheet. For example, if you need a few people to do packing on a Saturday, he can find people who said they would like to help with that.
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